You have two options, depending on the structure of your class or the group of students that use your site:

1. A group email is for students assigned to you - they may be from a range of different qualifications - but if you are their main contact person (i.e. your name appears in their 'Training details'), use the 'Send a group email' option
2. A class/tutorial email is used when either a formal tutorial group structure is being used, or you want to email an entire class or an individual(s) within that class.

1. Selecting the option

Select the 'group email' or 'class/tutorial group' option as best suits the student structure used on the site.

If you select the 'group email' option, only the names of those students assigned to you will appear.  In addition, those students in your group without email addresses will also appear but their names will be greyed out (so you can identify which of your students either don't have an email address or haven't updated their site details).

2. Selecting recipients

There are three options for selecting recipients of your email:
i. Select everyone on the list at once by clicking on the 'Select all [±]' link
ii. Click the letter on the alphabet to select all of those recipients whose surname begins with that letter
iii. Click the individual names of those you want to receive your post.

For large class/group sets, it is recommended that you do NOT send your email to more than ~100 recipients at any one time - the email client cannot handle the load.  Where you have a large set of recipients, we recommend you use the "alphabet" option to quickly select sub-groups within the larger set.

3. Write your email

Your name and email address will automatically appear under the list of recipients. You can change the contents of both fields if appropriate.

• You must enter a subject/title
• Enter your email message - DO NOT enter anything like 'Dear Sam' or 'Hello Class' - the string 'Hello first-name-of-person' will be automatically prepended to your message.

If you want to link an attachment to the email, click on the attachment link and select the file you need (you need to have already uploaded the file - you can do this from the 'File manager' option in the Message manager's main menu.

The name of the selected file will appear next to the "Attachment:" label (see image below)

You can hide the expanded list of files by re-clicking the "Select the file" link (i.e. it is a toggle switch).

When you are sure the message is completed and you've edited it for mistakes and typos, click on the 'Send this message/post' button to do just that.

If you are sending out your email to sub-groups of the main list  (e.g. everyone with a surname beginning with A, B, and C - when you need to reduce the number of recipients to ~100 each time), click the highlight A, B, and C links in the alphabet to de-select those recipients, and click the next alphabet letters to select the next batch.  You do not have to re-set the entire wizard and write your email again for the next group.