The checkboxes in the first column are associated with the staff details that will be listed on the public side of the site (in the Contact page).

The checkboxes in the second column control the details viewable within the registered access-only part of the site

The master switch checkboxes at the top of these columns control whether or not any details at all are displayed.

The default (recommended) dimensions of the image are 125px wide and 150px high. The image is used in the main "contacts" or "about us" pages.

While the image can be stored in any folder, its default folder is the "skin" folder. If you upload an image through the image loader associated with this field, the image upload process will automatically resize your image to 125px wide.

The image must be 50px wide x 60px tall.  It is used in the "contacts.asp" file (if your site uses this file)

Use the image upload function within the wizard - it is activated by clicking on the uploads icon in the Image field of the form.

Click on the image preview icon A list of images in the 'skin' folder will appear.

Hover over the name of each image, and a preview of that image will appear.

Click on the name of an image and that name will be transferred into the Image field (and the list of images will disappear).

The principle role is used to filter staff from various functions on the site.

1. The Course Coordinator can view and edit the records of all students
2. The Trainer can only view (and not edit) the records of students assigned to them
3. A Field Officer can view and edit the records of students assigned to him/her
4. Administrators can view and edit the records of all students using the site. 

The listing order controls the order of presentation of the person's name in 'Contact us' sidebar and the main 'Contacts' page.

The campus variable is used for teaching sites that have one or more defined classes and where the tutor needs to log into the class site.

Under these circumstances, you must add 'student IDs' into the boxes alongside the class/classes into which the tutor will be logging into the site.

If the site is a non-teaching site or it is a teaching site with no class structure (e.g. a site for apprentices), then just select either of these options for Campus.  You do not have to add any student IDs against the groups/classes/qualifications listed.

The "Group identity" variable is rarely used.  It controls the situation where two different groups of people - operating from the same site - have their own mutually exclusive set of staff pages.  The value of the "Group identity" is used to ensure that the correct individuals are listed on the correct group staff pages.

The value is determined by the Webmaster.   Its default value - when it is not being used - is zero.

This level controls what menu options the person will be able to see/access from the administration homepage

Group identity is a loosely defined switch that allows you to organise staff into groups for presentation on different pages on the site.

The meaning of the values you enter to allocate staff into one group or another is one that you need to remember.

You will need to contact the WebMaster to get the groups presented on their respective pages.

The default value is 0.

The security system operating within the staff details manager follows these rules:

1. You can only edit your records or those of staff with a lower security level than the one you are on.

2. You can only edit the records of your colleagues if you have a full level security password.   If you don't know what that is, then you don't have one.  Contact the Webmaster or someone in your group with full security clearance for more details.

When you are editing your records and cannot see a security level section in the form, it means that you don't have a sufficient security level to upgrade your own level.

In this circumstance, you must contact the person(s) in your organisation that has the necessary security level needed to change the security level of other individuals.