Help

Email the WebMaster for helpHide the form
What do the icons mean?

 

Return to the main list Return to the main list of users
Login to the site using this user Log into the site using this user's details
Email this user their login details Email this user their access details
Delete this user Delete this user's records (you will be prompted for a confirmation of this action)
The user has given permission for the associated detail to be displayed online The user has given permission for the associated detail to be displayed online
This textbox has an autocomplete/search function This textbox has an autocomplete/search function
These elements have a common use These elements have a common use
How do I record that a student has withdrawn from their study?

First, do NOT delete the student's name from the database - if you do that, there will be no records left at all about the student.

The correct action is to select the "Withdrawn" option of the "Status" option in the bottom section of the user's records and then click SUBMIT. 

The student will no longer be able to log into the teaching site.  The next time you check the student's records, you'll find a date appear at the top and bottom of their record relating to the date at which you withdrew them from the system.

How do I record that a user has made their necessary payment (e.g. fees)?

This information is recorded as part of each user's records.   Note that the word used to describe the payment type is a language variable; its default value is 'fee' - and this is the term used in the following steps:

  1. Select the user for whom you wish to record this information
  2. Move to the 'Payment details' section in that user's record
  3. Click on the 'Full fees paid' box.  This is the minimum amount of information needed.
  4. If you wish to enter in the dates when the invoice was sent, the payment received and the receipt sent, click in the input boxes of the next three form elements - a calendar will appear each time.
  5. Clicking on the email icon next to "Date receipt sent" causes a new window to appear containing a form for emailing the user that his/her fees have been received.

When the "Full fees paid" box is switched on, any downloadable items that require payment (e.g. study guides) will become immediately available to the user through the "units" page.

What do the abbreviations "doLV" and "dbID" that appear at the top and bottom of a student's listing mean?

doLV is the date of the student's last visit (logon) to the site.  If the student has never logged into the student zone, a dash ("-") will appear.

dbID is only useful for the WebMaster - it is the database ID number for the student.

What do I need to know before I upload an image for each user of the site?
  1. You should take the image in portrait mode (rather than landscape mode)
  2. Try to get as much of the user's face in the picture as possible
  3. Keep in mind that the image you take will be proportionately re-sized to about 125 px wide after you've uploaded it onto the site
  4. The name of the image will be automatically changed to the user's ID number
  5. All instances of this user ID will be updated with a record of the same image
  6. You can upload *.jpg, *.gif, or *.png image files
  7. The uploaded and processed files are stored in the "faces" subfolder of the main "images" folder
  8. The processed image will also appear in the user's unit standards records page

To upload the image, follow these steps

  1. Click on the upload icon Upload file that appears to the right of the user's first name input field
  2. Select the file you want to upload using the dialogue box that will appear
  3. Once the file is uploaded and processed, close the upload box
  4. The processed image should appear on the right hand side of the page