asdfasdf

A combination of the actual characters and the way the text is loaded onto your browser's page means that these characters have to be stripped from the caption text when you are editing an item. If they are not removed, they 'break' the form.

There is no problem inserting these characters into the caption input boxes and saving them - they will appear correctly to your web audience.

You first need to upload the file onto the server:

1. Go back to the main admin menu and select 'File uploader' from under the 'Site operation' column
2. Upload the file(s) into either the 'uploads' folder or the 'archive' folder (it doesn't matter which one you choose, just remember your choice!).  Make sure that the name of the file you upload has no spaces in it (remove them or replace with the underscore character) and that it has a suffix (e.g. .doc, .pdf etc).

Go back to your news item:

1. Highlight the word/phrase onto which you want to place the link to a file
2. Click on the 'Insert edit/link' icon that will appear on the toolbar (it looks like a chain link).  A popup layer will appear
3. In the 'Link URL' box, type in the name of the folder you uploaded the file into, followed by a forward slash, followed by the name of your file (e.g. uploads/mytest.doc)
4. Click on 'Insert' (there is no need to alter/change any of the other settings/options in the popup layer)
5. The task is done.   Save/Submit the news item when you're ready.

The ID of your YouTube video is most easily found from its URL.  When you are viewing the video on the YouTube site, the ID is the collection of letters and numbers that follow the 'watch?v=' part of the URL.

For example, in the URL 'http://www.youtube.com/watch?v=OBrwFTYrlc4&feature=grec_index', the playlist ID of the video is 'OBrwFTYrlc4' (notice that the & character is NOT included).

'Output places' refer to different news pages on the same site.

It is often necessary to have more than one news output page on a site - for example, where two major groups share the same site, and want to have their own physical news page in their 'part' of the site.

The output place option allows the administrator to direct a news item to the correct news page.

This option is rarely needed to be changed and should never changed without first contacting the Webmaster to outline your news output requirements.

• pdf files are assumed to be present in the /archives folder
• Just enter the name of the file, NOT the directory
• If you have more than one file, separate each filename with an asterisk (*)

The -1 value is used when you don't want a category to appear in the main FAQ page list (e.g. you may be using that category on another page).

The FAQ display pages are currently 'hard coded' to make all images 100px wide. You should, therefore, have images that are at least 100px wide (otherwise they will be stretched to 100px). Wider (larger) images will be 'squeezed' down to 100px - but you should use excessively wider images as the 'squeezing' will make the image unclear and poorly defined.

The main difference is speed - allocating a qualification to FAQs is faster, but it does depend on the relative number of FAQs to qualifications on the site.

The content of the 'Answer' is immediately visible to the person viewing the FAQ.  The content of the 'Supplemental answer' is initially hidden but its presence is signalled by a 'more »' string appearing immediately after the 'Answer'.  When the user clicks on the 'more »' the content of the 'Supplemental answer' is toggled into view.

First, do NOT delete the student's name from the database - if you do that, there will be no records left at all about the student.

The correct action is to select the "Withdrawn" option of the "Status" option in the bottom section of the user's records and then click SUBMIT. 

The student will no longer be able to log into the teaching site.  The next time you check the student's records, you'll find a date appear at the top and bottom of their record relating to the date at which you withdrew them from the system.

This information is recorded as part of each user's records.   Note that the word used to describe the payment type is a language variable; its default value is 'fee' - and this is the term used in the following steps:

1. Select the user for whom you wish to record this information
2. Move to the 'Payment details' section in that user's record
3. Click on the 'Full fees paid' box.  This is the minimum amount of information needed.
4. If you wish to enter in the dates when the invoice was sent, the payment received and the receipt sent, click in the input boxes of the next three form elements - a calendar will appear each time.
5. Clicking on the email icon next to "Date receipt sent" causes a new window to appear containing a form for emailing the user that his/her fees have been received.

When the "Full fees paid" box is switched on, any downloadable items that require payment (e.g. study guides) will become immediately available to the user through the "units" page.

doLV is the date of the student's last visit (logon) to the site.  If the student has never logged into the student zone, a dash ("-") will appear.

dbID is only useful for the WebMaster - it is the database ID number for the student.

The help file has not yet been loaded.

1. Click on the 'Manage training group lists' option
2. The names of students allocated to you are ticked (Fig. 1)
3. Those allocated to another staff member are grey and in italic font (you can override this allocation by clicking on the student's name)
4. The names of unallocated students are in black font and are unchecked
5. You can allocate new or un-allocate existing students by clicking on their name (or clicking in the checkbox next to their name).

If you intend using the glossary auto-quiz, it is important that:

1. You describe the word in the first sentence of the meaning/explanation as only the first sentence is used in the auto-quiz.
2. You do not repeat the term in the first sentence of the meaning/explanation. For example, if the term was 'sprit rig' then

• write 'A boom that extends upward from the mast to the topmost corner of a quadrangle sail'.
• do NOT write 'A sprit is a boom that extends upward from the mast to the topmost corner of a quadrangle sail'.

• There must be no spaces in the name of the image file. For example, 'big fish.jpg' is wrong; 'big_fish.jpg' or bigFish.jpg is OK.
• The thumbnail image must have the string '_sm' appended to its name eg. 'bigFish_sm.jpg'

The 'Edit or delete a word' allows you to quickly call up a word to edit or delete it.

However, the fastest option is to though the 'List (and edit) the words' option.This option provides you with an interface through which you can list all the words for a given letter on the screen.When you hover over each word, an 'Edit' icon and a 'Delete' icon will appear for you to initiate the course of action you want to take.

You need two sizes for each image

• The thumbnail image is 100 px wide
• The main image should be no wider than 400 px

Click on this link to first list the folders containing images and then click on a folder to view the images within that folder.

Over over each image to see a preview of the image.

Copy the pathname of the image you want

• highlight the image's name with your mouse.
• Right click and select "Copy" from the menu that will appear
• Copy the pathname into the "Image URL" box of the Insert/edit image function on hte editor's toolbar.

The checkboxes in the first column are associated with the staff details that will be listed on the public side of the site (in the Contact page).

The checkboxes in the second column control the details viewable within the registered access-only part of the site

The master switch checkboxes at the top of these columns control whether or not any details at all are displayed.

The default (recommended) dimensions of the image are 125px wide and 150px high. The image is used in the main "contacts" or "about us" pages.

While the image can be stored in any folder, its default folder is the "skin" folder. If you upload an image through the image loader associated with this field, the image upload process will automatically resize your image to 125px wide.

The image must be 50px wide x 60px tall.  It is used in the "contacts.asp" file (if your site uses this file)

Use the image upload function within the wizard - it is activated by clicking on the uploads icon in the Image field of the form.

Click on the image preview icon A list of images in the 'skin' folder will appear.

Hover over the name of each image, and a preview of that image will appear.

Click on the name of an image and that name will be transferred into the Image field (and the list of images will disappear).

The principle role is used to filter staff from various functions on the site.

1. The Course Coordinator can view and edit the records of all students
2. The Trainer can only view (and not edit) the records of students assigned to them
3. A Field Officer can view and edit the records of students assigned to him/her
4. Administrators can view and edit the records of all students using the site. 

The listing order controls the order of presentation of the person's name in 'Contact us' sidebar and the main 'Contacts' page.

The campus variable is used for teaching sites that have one or more defined classes and where the tutor needs to log into the class site.

Under these circumstances, you must add 'student IDs' into the boxes alongside the class/classes into which the tutor will be logging into the site.

If the site is a non-teaching site or it is a teaching site with no class structure (e.g. a site for apprentices), then just select either of these options for Campus.  You do not have to add any student IDs against the groups/classes/qualifications listed.

The "Group identity" variable is rarely used.  It controls the situation where two different groups of people - operating from the same site - have their own mutually exclusive set of staff pages.  The value of the "Group identity" is used to ensure that the correct individuals are listed on the correct group staff pages.

The value is determined by the Webmaster.   Its default value - when it is not being used - is zero.

This level controls what menu options the person will be able to see/access from the administration homepage

Group identity is a loosely defined switch that allows you to organise staff into groups for presentation on different pages on the site.

The meaning of the values you enter to allocate staff into one group or another is one that you need to remember.

You will need to contact the WebMaster to get the groups presented on their respective pages.

The default value is 0.

The security system operating within the staff details manager follows these rules:

1. You can only edit your records or those of staff with a lower security level than the one you are on.

2. You can only edit the records of your colleagues if you have a full level security password.   If you don't know what that is, then you don't have one.  Contact the Webmaster or someone in your group with full security clearance for more details.

When you are editing your records and cannot see a security level section in the form, it means that you don't have a sufficient security level to upgrade your own level.

In this circumstance, you must contact the person(s) in your organisation that has the necessary security level needed to change the security level of other individuals.

1. Click on "Select major groupings"
2. Check the major groups that you wish to have available on your web site
3. Click the "Submit" button
4. A list of the major sections will appear, along with a URL (web address)
5. Click on that web address to copy it into your computer's memory
6. You can now paste the address into your webpage (or into another file for later use)

1. Click on "Select items within major groupings"
2. Check the items within the major groups that you wish to have available on your web site
3. Click the "Submit" button
4. A list of the major sections will appear, along with a URL (web address)
5. Click on that web address to copy it into your computer's memory
6. You can now paste the address into your webpage (or into another file for later use)

1. Click "Select individual items"
2. All the items available in each major group will be list, along with their own URL
3. Click on the URL of the item(s) you want to use to copy the link into your computer's memory
4. Paste the link into your web page

Most of the functions have been turned off as they are not necessary for the preview window.

A link - for the purposes of this wizard - can be the address of another website, a link to a document stored on your Prolearn site, or a link to video or some other multimedia resource on your site or on another site (e.g. YouTube).

Sorry, but you must have at least one subcategory for each category.  Just name the subcategory something like 'General' and use it.  If you do not want the subcategory name to be listed in the output, name the subcategory 'No label'.

The links manager can handle three different "collections" of links: links to documents stored on the server (e.g. factsheets), links to videos stored anywhere, and links to other websites. With this page type, all links in the database (provided they have been activated for publication) are presented when the basic links page is used.

However, there will be instances where only a subset of the links are wanted to be displayed. For example, the links database might contain links to other internet sites and links to documents (e.g. factsheets) stored on the site, and links to YouTube-hosted videos. In this situation, you would set up a page type called "Links" and associate it with the categories you are using for this set of resources. You'd create a new category (or categories) to organise your documents and assign these to a page type called "Documents" (or whatever). You'd do the same for the video links.

These subsets of links within the database can then be easily identified and presented on different pages or sections of your website.

1. Click "Enter new video items"
2. Enter a title for the video(s)
3. Enter a description (if appropriate)
4. If you want to show a single clip or a set of clips you've found, enter the YouTube ID and a title of each clip into the "Custom YouTube playlist box. You must separate the ID and the title by an asterisk (*) and each set of ID*title must be separated by a semi colon. (e.g. hte82dsn*my title for the first one;8_hfadmls*my title for the second one;)
5. If you have already created a playlist (e.g. using from within your YouTube account), enter the playlist ID into the YouTube playlist ID.
6. Select category/subcategories and audiences as normal.

There are several fields in the editor - some of them are used for all three types of links, while others are specific to one or two link types.

1. Click on 'Order item listing within categories' from the main menu
2. Click on the category within which you wish to manage the listing order. The items within that category will appear along with a list order box.
3. Enter the order sequence you require and click 'Submit'.

These menu items are used to set up different output pages for different categories created within the links manager.

You should ignore this menu item - its use depends on the WebMaster "hardcoding" elements of the targetted output page.

1. Find the link by clicking 'Edit an existing item' and then selecting the category within which the link is stored.
2. From the list of items that will appear, hover over the item you want to delete.
3. Click on the delete icon  that will appear on the left hand side of the row
4. The confirm icon will appear.  Click on this to delete the item.
5. If the deletion is successful, the system will post a confirmation message at the top of the list.
6. At about the same time, the item will disappear from the list.

If you are entering a general or document link, you have the opportunity to create a preformatted link to a document (i.e. a pdf file etc) residing on your site's computer or on another site's computer.

To create a link to a file on your site's computer - regardless of whether you are creating a new link item or editing an existing one, please follow these steps:

1. Click on the "reveal folders" icon next to the "File" prompt in the editor's form.
2. This will result in a list of files in the "Archives" folder being displayed in the (green) right hand panel of the page. 
3. Each file will be associated with a radio button.  Tick the button of the file you want associated with the link item you are working with.
4. Click on the [Transfer] link to copy the names of the file's name into your form.

You have two options, depending on the structure of your class or the group of students that use your site:

1. A group email is for students assigned to you - they may be from a range of different qualifications - but if you are their main contact person (i.e. your name appears in their 'Training details'), use the 'Send a group email' option
2. A class/tutorial email is used when either a formal tutorial group structure is being used, or you want to email an entire class or an individual(s) within that class.

1. Select the "group email" or "class/tutorial group" option as best suits the student structure used on the site.
   
   If you select the "group email" option, only the names of those students assigned to you will appear.  In additon, those students in your group without email addresses will also appear but their names will be greyed out (so you can identify which of your students either don't have an email address or haven't updated their site details).
2. Select all your students at once by clicking on the "Select all [±]" link or click the names of those you want to receive your post.
3. Your name and email address will appear under the list of students
4. You must enter a subject/title
5. Enter your email message - DO NOT enter anything like "Dear Sam" or "Hello Class" - the string "Hello first-name-of-person" will be automatically prepended to your message.
6. If you want to link an attachment to the email, click on the attachment link and select the file you need (you need to have already uploaded the file - you can do this from the "File manager" option in the Message manager's main menu.
7. When you are sure the message is completed and you've edited it for mistakes and typos, click on the "Send this message/post" button to do just that.

A snippet is industry sector-specific content that is inserted into a fact sheet either automatically when the sheet is loaded ('auto show') or on demand ('click to show')

• An 'auto show' snippet is one that automatically appears in the fact sheet when the sheet loads. The content of the 'auto show' snippet is consistent with the sector group of the viewer.
• A 'click to show' snippet is one in which content is dynamically inserted into a fact sheet when the user clicks on a 'click to show' hyperlink - i.e. the content is 'on demand'. The link is 'intelligent' in that it will retrieve content appropriate to the user's sector group. Each link 'access' a snippet cluster, which is a set of individual entries in the database containing content relevant to each sector group.

There are two ways of entering new content, depending on whether you are adding a new link or adding sector content to an existing link.

• Click on the Snippet Editor tab
• To add sector content to an existing link, click on the [Add] button associated with the link you are working with.
• If you are creating content for a new link, then click on 'Create a new snippet/snippet cluster' at the bottom of the page
• Fill in the form that appears

• Click on the Snippet Editor tab
• Locate the snippet from the list that appears and take note of the ID number associated with it
• Click on the Core Editor tab
• At the position in the fact sheet that the snippet is to appear, insert a new line.
• Enter the string !DDXXXXX where XXXXX is the ID number of the auto show snippet. For example, if the ID number is 24, you will enter !DD00024

• Click on the Snippet Editor tab
• Locate the 'Click to show' snippet from the list that appears and take note of the ID number associated with it
• Click on the Core Editor tab
• Highlight the phrase/words that will form the text link from which the snippet is launched
• Click on the 'Insert/edit link' icon on the toolbar
• Select the 'drill' class from the dropdown list on the 'General' tab
• Click on the 'Advanced' tab
• In the 'Id' box, insert 'dd' followed by the snippet's ID number. ('dd' is case sensitive)
• Click 'Insert' to return to the editor.

That is by design - all links on the preview page are disabled.

You use the keyboard sequences of Ctrl-c (to copy), Ctrl-x (to cut), and Ctrl-v (to paste). The standard toolbar icons have been turned off - in a website editor, they are more trouble than they are worth.

• If your browser is Internet Explorer, they allow you to inadvertantly paste potentially damaging code into the website whenever you copy from a Word document and paste into the editor.
• If your browser is Firefox, you cannot use these functions unless you alter your browser's security functions - and this is not a straightforward procedure.

What is straightforward, however, are the replacements to these icons.

• To copy something from Word (or any other wordprocessor) and paste it into the online editor:
  1. Copy your text in your normal way.
  2. Click in the main content space of the online editor
  3. Paste the text into the editor using keyboard sequence of Ctrl-v (Ctrl-v means depress the Ctrl key and, keeping it depressed, tap the "v" key)
• To copy something from within your document in the online editor to somewhere else in the document:
  1. Highlight the area you want to copy by dragging your mouse from the beginning to the end of the section
  2. Copy that section of text by using the keyboard sequence Ctrl-c (i.e. depress the Ctrl key and with it depressed, tap "c").
  3. Position your cursor at the place in the document where you want to copy the section to (i.e. paste)
  4. Paste the copied section using the keyboard sequence Ctrl-v.
• To cut something from within your document in the online editor and paste it somewhere else in the document:
  1. Highlight the area you want to copy by dragging your mouse from the beginning to the end of the section
  2. Cut that section of text by using the keyboard sequence Ctrl-x
  3. Position your cursor at the place in the document where you want to paste the section
  4. Paste the copied section using the keyboard sequence Ctrl-v.

There are two ways of entering text into the summary box (in the 'Footer info' section).

1. Use the auto-formatting feature which will create a bullet-point list. For this formatting to be triggered, you must separate the items by an asterisk. The first item will be treated as a sentence.
   Example: 'The main points to remember about the information in this factsheet are:*roses are red*violets are blue*you know the rest'
   In this example, the 3 lines of the poem will be bullet-pointed and the first item ('The main points...') will be treated as a sentence.
2. Insert your own HTML codes (e.g. paragraph tags etc) to enter your own material.

There are two ways of entering text into the acknowledgements box (in the 'Footer info' section).

1. Use the auto-formatting feature which will create a bullet-point list. For this formatting to be triggered, you must separate the items by an asterisk. The first item will be treated as a title and placed in italics.
   Example: 'References*McDonald, O. 2007. Farming with chickens. Jour. American Broiler Soc. 23:11-14.*Smith, A. and J. Jones. 2008. The effect of stuff on things. Jour. Amer. Soc. Hort. Sci. 98:107-110'
   In this example, the first line will be italicised and the two references will start on new lines immediately below the title.
2. Insert your own HTML codes (e.g. paragraph tags etc) to enter your own material.

In this context, quotes are a block of text - usually a short sentence or sentence fragment - that is presented in large font and enclosed by 'large' quotes. Its role is to highlight an important piece of information within the text.

Quotes are easily formatted within the core or snippet editor. They can appear in 200 pixel wide blocks on the left or right hand sides of the text body, or they can be full width.

1. Create a paragraph containing the text at the position in the factsheet where you want it to start - the easiest way to do this is to have the text appear on its own line separated from the surrounding text.
2. Left click on any letter of the text to be quoted.
3. Left click on the Edit/Insert Attributes icon (bottom right hand side of the editor's toolbar - a hand holding a document)
4. From the drop down list of the 'Class' attribute, select either 'rquote', 'lquote', or 'fquote' (for right, left and full width respectively).
5. Click 'Insert'
6. Nothing will appear to change within the editor - the quote format will be applied dynamically as the page is loaded into users' browsers.

The following 'rules' apply to images on this site:

• Photographs must be in a *jpg format
• Line drawings, with or without colour, must be in either a *.gif or a *.png format
• Images should be no wider than 600px
• Images should be no deeper than about 400px
• An image less than 100 pixels wide is usually too small to display its intended 'story'
• Images intended for left- or right-hand side positioning should be either 200 or 400 pixels wide
• The file size of any image should not exceed 40kb
• Copy the images onto the server and into the appropriate folder using the 'Multimedia manager' (> Manage images > Upload images) listed on the main menu.
• You link to images from within the editor by clicking on the image button and entering the string ../images/xxxx/zzzz.zzz - where xxxx is the name of the folder into which you uploaded the image and zzzz.zzz is the name of the image.

Positioning images on the page requires a class statement to be manually added to the HTML image tag. You can do this after you've inserted an image tag using the WYSIWYG editor, or directly when you enter an image tag through the HTML editor.

The HTML image tag is structured as:
<img class="___" title=' src="../images/folderName/fileName" alt=' width="xxx" height="xxx" />

In order to be positioned on the page, the class statement must take one of four values:

• imgposf = position in the left hand side column (the first column) of a 2 column layout (max. image width = 200px)
• imgposr = position on the right and wrap text
• imgposl = position on the left and wrap text
• imgposc = centre on the page, no wrapping

Text entered into the title statement will be extracted and placed immediately beneath the image in the form of a title. The title statement will be automatically inserted into the alt statement, if the latter is empty.

Note that adjacent images in the first columnn of a 2 column layout will overlap each other if they are too close (vertically) - the only solution is to alter the position of the image within the text.

Zoomable images are ones which, when clicked, expand to a larger version of that image.

To create such an image, prepare the code for the image in the normal way (see the item above), with the only difference being that the class statement must take one of four following values:

• imgposfz = position in the left hand side column (the first column) of a 2 column layout (max. image width = 200px)
• imgposrz = position on the right and wrap text
• imgposlz = position on the left and wrap text
• imgposcz = centre on the page, no wrapping

Obviously, both versions of the image must be loaded into the same folder on the server. They must share the same root name; the larger version must have a "_l" added to the end of its name. For example, "sprinkler.jpg" and "sprinkler_l.jpg".

Text entered into the title statement will be extracted and placed immediately beneath the image in the form of a title. The title statement will be automatically inserted into the alt statement, if the latter is empty.

This positioning and image titling is done by javascript on the user's side only - the functionality is not currently available on in the preview tab of the editor

Note that adjacent images in the first columnn of a 2 column layout will overlap each other if they are too close (vertically) - the only solution is to alter the position of the image within the text.

1. Copy the name of the file of the factsheet (Utilities > Fact sheet files); it will be of the general form 'fsXX-YY.asp'
2. In the core or snippet editor, highlight the word or phrase to which you wish to attach the hyperlink
3. Click on the link icon and in the 'Link URL' input element, paste the filename of the fact sheet.
4. Click 'Insert'.

• All these tags are invoked using the links icon on the toolbar.
  1. Tool tip
     This link takes information entered in the title element of the 'a' tag and displays it in a dialogue box when the user hovers over the link.
     
     Enter '#' for the href element, select 'tip' as the class, and enter the information into the title field e.g.
     
     <a class="tip" title="This information will be displayed to the user when he/she hovers over the link" href="#">some word or phrase<a>
     
     
  2. Dynamic glossary link
     This version of the 'a' tag is used to give the user an explanation of the word or phrase about which the 'a' tag is placed. The word/phrase must already exist in the site's glossary (use the 'Glossary wizard' to enter or check the presence of the word).
     
     Enter '#' for the href element, select 'glossary' as the class, and enter the word to be searched for into the title field e.g.
     
     <a class="glossary" title="climate change" href="#">climate change<a>
     
     
  3. Graybox/layer
     This is used for external links that you want to load "in" the current page, so that the user does not move away from the site.
     
     Enter the external address (complete with http://) for the href element and select 'sbox' as the class e.g.
     
     <a class="sbox" href="http://en.wikipedia.org/wiki/Climate">climate<a>
     
     You can control the width and height of the layer by adding an ID of the form 'wh_www_hhh' (e.g. wh_500_600). The width value must precede the height value.
     
     
  4. Link to other pages on this site
     As the title suggests, this link is used to link to other pages in the current ebook.
     
     Locate the filename of the page to which you want to link (a dynamic list of site pages will soon be available from within the Utilities tab).
     
     Highlight the word or phrase you wish to hyperlink
     
     Click the link icon from the toolbar
     
     Enter the filename/URL into the "Link URL" box
     
     Click "Insert"
     

The glossary is managed through the glossary check/edit utility.

Enter "DELETE" in the tab label field of the tab you wish to delete and click on the "Save" button.

The field will be deleted from the database (although it will still remain visible in the editor until you reload the module).

1. A 'STP' is a Single Text Page.  This is exactly as the name describes - a single page occupying a single tab on the dashboard.
2. A 'MTP' is a Multiple Text Page.  This is a collection of 'pages' occupying a single tab on the dashboard.  A sub-navigation bar is automatically generated for each page; the bar is inserted at the top of the tab's content.
3. A "UTP" is a Utility Text Page.  Utility pages include the glossary, slideshow, quiz and downloads tabs. The text contents of a UTP are inserted into the tab "above" the output from the tab.  You would use a UTP page to insert information that describes the use or value of the particular utility page to the user.

You have to use the HTML editor for at least part of this task.

Give the image the id of "firstimage" - the code will do the rest.

When you are creating a text page (to provide content for a set of tutorial links), you will be prompted for the display order.  

Within the selection you have to choose from appear the options "base tab" and "utility tab".

The "base tab" option is used for the first content of the first tab of the module.

The "utility tab" option is used for ????

1. A prospective employee or employer enters the details of the job sought/offered into the form on the "employment" page
2. The submitted details are saved to the database, but not made available online
3. An email is sent to the person submitting the information to confirm the submission - they must click a link in the email which sends a confirmation signal back to the database
4. When the confirmation signal is received, an email is sent to the BITO administrator. This email contains the details posted by the employee/employer and a final confirmation link.
5. If the details are in order, the administrator clicks a link in the email and the job sought/offered is turned online

When someone sends me a job posting to manually add to the site

You are more likely to use the "Edit a job listing" as it is expected that both seekers and providers of employment will enter their own details into the system from the employment page on the public side of the site

If the apprentice does not have an email address listed on the site, the system automatically creates a signature block on the generated email.

There are 10 steps:

1. Select the apprentice using the "View/manage an apprentice's progress" menu option
2. Choose the "Current units" option
3. If the apprentice has completed one or more of the current units listed, hover your mouse over the current unit's row and click the "Accept" icon that will appear in the "Manage" column of the table.
4. This unit's number, title and credits value will appear in the "Units signed off" box in the form. The data in the credit summary part of the form will also be updated.
5. Enter any comments into the "Progress" box
6. Enter any comments/instructions for the administration staff into the "Other comments" box
7. If the information is available in the database, the apprentice's email address and the name and email address of his/her trainer (if applicable), and your name and email address will already be present in the form. The content of the form will be emailed to the NZMITO administrator and to all those listed in the form.
8. Enter a date for the next visit (if appropriate).  If a date is entered, the apprentice will be reminded of this date whenever they log into the website.
9. Click on the "Store information/Send email" button to process the information and to send out confirmation emails.  A "busy" indicator may appear momentarily while the information is processed.  Do not click the button again.
10. The end of the processing will be signalled by the disappearance of the "busy" indicator and a short text informing you that the emails had been successfully sent.

When you need to update a few unit standard files at a time, then use the "Update/replace a unit standard's files" option.

Designed to work with a single file at a time, this option uploads the new file, updates the main database with the new file's name, updates the store's database in a similar fashion, and then makes sure the file being replaced is deleted.

As straightforward as this sounds (and is), there is one critical requirement that cannot be overlooked: the way in which the file is named.

1. It must follow the form of "U12345_Workbook_MonthYear.pdf" or "U12345_Assessment_MonthYear.pdf" (or .doc for the assessment files).
2. No blank spaces are permitted in the filename
3. The filename must contain either "Workbook" or "Assessment" (this requirement is case insensitive)
4. The first character of the filename must be (capital) "U"
5. An underscore character must exist between the unit standard number and the word "Assessment" or "Workbook"
6. The unit standard number (12345 in the example above) must not have leading zeros.  For example, you must have U497_Workbook_Nov2010.pdf, *NOT* U00497_Workbook_Nov2010.pdf
7. Finally, the unit standard must already exist in the database - this is NOT the option to use if you are wanting to add a NEW unit standard.

There are 8 steps involved:

1. If the workbook and assessment files are available, then upload the workbook and assessment files for the new unit standard (click on "File manager (unit standards)".  Please note - the names of these files MUST follow this format:
   
   • Unumber_Workbook_MonthYear.pdf and Unumber_Assessment_MonthYear.pdf
   • For example: U10841_Workbook_June2009.pdf and U10841_Assessment_June2009.pdf
2. Click on "Add a new unit standard"
3. Fill in the required fields.
4. You must add content to the "Workbook file" and "Assessment file" fields.  Select the files by clicking on the [Files] link.  A popup window will appear. 
5. Click on the names of the workbook and assessment file for this new entry - click the workbook file first and then the assessment file.  The popup will then close and the files you selected will be loaded into their allotted input boxes
6. If you don't have the workbook and assessment files available, then select "blankWorkbookfile.pdf" and "blankAssessmentfile.pdf" - they appear at the bottom of the list
7. You must select AT LEAST ONE qualification against which this unit standard will be registered
8. Click "Submit"

Look a the small square icon next to the title of the unit standards listed in the "Current" and "Completed" lists.  When you hover your mouse over it, you'll get a display that will specify the time and the file that was downloaded (see Fig below)

1. Filenames must not contain any spaces (remove them or substitute them with the underscore character: _ )
2. The width of the image you are uploading must be at least 200 pixels wide. All images exceeding this width will be automatically adjusted to 200 pixels
3. This adjustment creates a copy of the original image. You can tell the new copy by the "_t" that is added to its name (e.g. original: myprettypicture.jpg; processed copy: myprettypicture_t.jpg)

1. Only one "thing": filenames must not contain any spaces (remove them or substitute them with the underscore character: _ )

There are two ways:

1. If you have already uploaded the file, type in the first 3 characters of its name into the input box and the "auto-complete" feature of the wizard will suggest the rest of the file's name.
2. Enter the report's filename into the input box and then upload the file at a later time.

You need to select the files from a list.

1. Generate the list by clicking on the icon next to the "Associated downloadable file(s) label
2. Click on the filenames that are to be associated with this item
3. Click on the [Transfer] link at the top of the panel
4. The selected files will appear immediately below the "Associated downloadable file(s)" input box
5. That's it. Do NOT copy the filenames into the input box - this is not required.

This depends on whether you have the file list panel visible or whether you are editing an existing item.

If the file list panel is open:

1. Click [Uncheck]
2. Click [Transfer]
3. The list of filenames below the "Associated downloadable file(s)" input box will disappear.
4. Select the files you want (if any)
5. Click on the "Save as the newest version" button to save the updated information

If you are editing an existing item:

1. Click the [clear these files] link that appears following the list of files below the "Associated downloadable file(s)" input box.
2. Select the files you want (if any)
3. Click on the "Save as the newest version" button to save the updated information

This category acts as a holding category.  If you choose to delete a category that is associated with items in the database, those items will be automatically "transferred" to the sandbox category.

This category acts as a holding category for audiences. 

If you choose to delete an audience category that is associated with items in the database, those items will be automatically "transferred" to the orphan category. 

In addition to keeping these items "safe", it also acts to turn the items offline, as items in the "orpan" audience category are not displayed to users.